Terms and Conditions for Equipment Hire

– All costs are payable to Sydney Event Services. 

– Costs include all Government and State taxes (including GST), which shall be borne & paid by the hirer. – Sydney Event Services guarantees to the hirer that any variation to the – costs will be borne by Sydney Event Services or to the benefit of Sydney Event Services (subject to any requotes, variations or additions) in accordance with the validity of the quote.

– Should the event fall on a weekend or public holiday, additional charges will apply to transport & labor costs to allow for holiday & weekend rates.

Indemnity – The hirer shall indemnify and keep indemnified Sydney Event Services (“SES”) from any loss, damage or injury however caused from any negligent act, omission or breach of this contract by the Hirer or its agents, which occurs during the event.

Insurance’s – Sydney Event Services carry public liability insurance to the value of $20,000,000.00. However, we recommend that separate “event” insurance be considered to cover against such eventualities as inclement weather, theft, equipment failure, and any other unforeseen incidents. 

Loss & Damages – I being the hirer accepts full responsibility for the condition of all hired items during the hire period or until returned to Sydney Event Services and is liable for any damage incurred, or loss of said items. Repairs of damaged items will not be undertaken without the written authority of Sydney Event Services. All missing items or those damaged beyond repair will be paid for at current retail value. In signing this document I also acknowledge that I have been provided with the authority to act on behalf of the party referred to as the “hirer”. 

Copyright – Sydney Event Services hereby grants to Hirer permission to use the studio for the purpose of making audio and/or audio-visual recording and/or still photographs (Recording). Sydney Event Services acknowledges that the hirer is the owner of the Recording (including any copyright therein) and may use the Recording throughout the world, in perpetuity in any and all media without compensation to Sydney Event Services beyond payment of the fee. Without limiting the above, the hirer acknowledges that Sydney Event Services owns all intellectual property, including all designs, literary and artistic works, documentation, plans, drawings, specifications, sketches, reports, graphics and logos in any and all props created by Sydney Event Services and used by the hirer. Sydney Event Services grants the Hirer a non-exclusive license to include such props in the Recording in any and all media throughout the world in perpetuity. 

Confirmation – Must be made in writing and forwarding full payment within the designated time period. No products or props should be taken as secure until payments received. 

Payment – Prepayment in full is required unless pre-arranged credit is organized with Sydney Event Services.

The Client agrees to pay all amounts due in clear funds within the Company’s agreed timeframe but no later than 30 days from the date of invoice. The Client agrees that if it fails to pay in accordance with this clause, the Company may:

(a) Charge a late payment fee of 5% on all amounts paid after the due date;

(b) Charge interest on debts at 20% per annum from time to time;

(c) Charge a dishonor handling fee in the amount of $95.00;

(d) Recover all collections costs and expenses incurred in collecting overdue accounts on an indemnity basis;

(e) Withhold supply;

(f) Sue for the money owing on the goods or services provided. Force Majeure – In the events of a force majeure (including but not limited to fire, casualty, accident, riot war or other enemy action, act of God, strike, lock-out or labour conditions), which prevent the event, then the hirer shall pay all amounts for which Sydney Event Services is contractually bound to pay, including all deposits, cancellation fees and other liabilities.

Cancellation – Cancellations and/or charges must be advised in writing. Cancellations made after written confirmation and payment received will be subject to the following;

CONFIRMED JOBS CANCELLED

Between 7 to 28 days from date of hire: Subject to 20% of the total amount of the hire value Between 2 to 7 days from date of hire: Subject to 35% of the total amount of the hire value 48 hours from date of hire: Subject to 50% of the total amount of the hire value Disputes – Any disputes must be in writing within 48 hours for refunds to be considered. If disputes are not formally lodged then full payment is still required.