Sydney Event Services Terms and Conditions

Terms and Conditions for Equipment Hire

Please take time to read and understand our Hire/Booking Conditions set out below prior to hire/booking equipment from Sydney Event Services.

All bookings are made with Sydney Event Services (ABN 19 628 920 712) (us/we/our). By hiring/booking equipment from us you are deemed to have agreed to these Booking Conditions (which constitutes the entire agreement between you and us) and your booking will be accepted by us on this basis. The services to be provided are those referred to in your booking confirmation invoice.

In this document, “you” and “your” include the lead-named person on the confirmation invoice (who must be at least 18 years old at the time of booking) and all persons on whose behalf you make a booking.

1. Definitions In these conditions:

“Conditions” means the terms of these Conditions of Hire, Rent or Lease; “Customer,” means a person, firm or corporation seeking to acquire goods or services from Sydney Event Services; “Agreement” “Hire Agreement” and or “Contract” means the understanding and acknowledgement by all parties pertaining to the requirements of Sydney Event Services hire/lease offering; “Goods” means all goods or services supplied by Sydney Event Services to the Customer: “Supplier” means Sydney Event Services (ABN 19 628 920 712), 16 Carrington Road Marrickville NSW 2204.

  1. Application of the Conditions

2.1 Unless otherwise agreed in writing, the Conditions will apply exclusively to every contract for the booking and hire of goods by Sydney Event Services to the Customer and cannot be varied or supplanted by any other conditions without the prior written consent of Sydney Event Services.
2.2 Any quotation provided by Sydney Event Services to the Customer via, in writing or conveyed by phone, concerning the proposed supply of goods is valid for 30 days, unless otherwise stated in the quotation, and is an invitation only to the Customer to place an order based upon that quotation. The quotation may include additional terms which are not inconsistent with the Conditions.
2.3 The Customer will comply with the procedure (if any) prescribed by Sydney Event Services for the placing of orders.
2.4 Sydney Event Services will not be deemed to have accepted an order by the customer unless it has communicated acceptance to the Customer in writing or has delivered the goods stated in the order.

  1. Payment

3.1 Payment for goods must be made within terms of Sydney Event Services invoice.
3.2 Sydney Event Services may (if provided) withdraw any credit terms or require the provision of security at any time.
3.3 Where a credit or debit card number is provided for payment it is provided to cover the initial payment as well as sundry costs, charges if equipment is retained past the end of the hire term and as security against the equipment to cover loss, theft or damage.

  1. Payment Default

4.1 If the Customer defaults in payment by the due date of any amount payable by the Customer to Sydney Event Services at a later date on any account, becomes immediately due and payable without the requirement of any notice to the Customer, and Sydney Event Services may, without prejudice to any other remedy available to it:- (a) charge the Customer interest on any sum due at the prevailing rate pursuant to the Penalty Interest Rates Act 1983 plus monthly 2 percent for the period from the due date until the date of payment in full; (b) charge the Customer for all expenses and costs (including legal costs on a solicitor / own client basis ) incurred by it resulting from the default and in taking whatever action it deems appropriate to recover any sum due: (c) cease or suspend for such period as Sydney Event Services thinks fit, supply of any further goods to the Customer without additional notice. (d) by notice in writing to the Customer, terminate any contract with the Customer so far as unperformed by Sydney Event Services: (e) without effect on the accrued rights of Sydney Event Services under any contract.
4.2 Clauses 4.1 (c) and (d) may also be relied upon, at the option of Sydney Event Services (a) where the Customer is an individual and becomes bankrupt or enters into any scheme of arrangement or any assignment or composition with or for the benefit of his or her creditors or any class of his or her creditors generally; or (b) where the Customer is a corporation and, it enters into any scheme of arrangement or any assignment or composition with or for the benefit of its creditors or any class of its creditors generally, or has a liquidator, administrator, receiver or receiver and manager appointed, or any action is taken for, or with the view to, the liquidation (including provisional liquidation), winding up or dissolution without winding up of the Customer.
4.3 In the event of a dispute, the Customer will not be entitled to withhold payment of any undisputed amount due to Sydney Event Services.

  1. Passing of Property in Hire Goods

5.1 Until full payment in cleared funds is received by Sydney Event Services for all goods supplied to the Customer, as well as all other amounts owing to Sydney Event Services by the Customer: (a) title of property in all hired goods remain vested in Sydney Event Services and do not pass to the Customer; (b) the Customer must hold the hired goods as fiduciary bailee and agent for Sydney Event Services; (c) the Customer must keep the hired goods separate from its goods and maintain the labelling and packaging of Sydney Event Services; (d) the Customer is required to hold the proceeds of any hire of the goods on trust for Sydney Event Services in a separate account; (e) The Customer must deliver up all hired goods to Sydney Event Services immediately upon service of a written demand; (f) Sydney Event Services may without notice, enter any premises where it suspects goods may be and remove them, notwithstanding that they may have been attached to other goods not the property of Sydney Event Services, and for this purpose the Customer irrevocably licences Sydney Event Services to enter such premises and also indemnifies Sydney Event Services from and against all costs, claims, demands or actions by any party arising from such action.

  1. Pricing

6.1 Where there is any change in the costs incurred by Sydney Event Services in relation to the goods, Sydney Event Services may vary its price for goods in order to take account of any such change.

  1. Delivery of the Goods

7.1 All costs of freight and delivery of the goods at the agreed delivery address shall be borne by the Customer unless otherwise stipulated in the agreement.
7.2 If the customer is unable or fails to accept delivery of the goods, the Customer will be liable for all costs incurred by Sydney Event Services due to storage, detention, double cartage, travel expenses or similar causes.

  1. Risk and Insurance

8.1 All risk in the goods and all insurance responsibility for theft, damage or otherwise in respect of the goods will pass to the customer immediately upon delivery of the goods to or pickup by the Customer.

  1. Returns, Cancellations and Credits

9.1 All equipment hire cancellations, returned for whatever reason, shall be in the original packaging and in an undamaged, re-hireable condition accompanied by a delivery docket stating the original invoice number of Sydney Event Services, the date of hire and the reason for the return.
9.2 Any cancellation of any goods less than forty-eight hours before delivery shall incur a cancellation fee that is to be set at Sydney Event Services discretion and is not limited to the full amount of the cost of hire/hire invoice.
9.3 The Customer must advise Sydney Event Services of a cancellation in writing and, where the order is within forty-eight hours of delivery the customer must make contact via telephone.

  1. Warranty

10.1 All goods supplied shall be free from defect in materials and workmanship for a period specified by Sydney Event Services, from the date of delivery.
10.2 The warranty does not apply in circumstances where: (a) the goods are not defective; (b) the goods were used for a purpose other than for which they were intended; (c) the goods were repaired, modified or altered by any person unauthorised by Sydney Event Services. (d) the defect has arisen due to misuse, neglect or accident (e) the defect has arisen due to the incorrect installation or operation of the goods; (f) the defect has arisen due to normal wear and tear of the goods; (g) the goods have not been stored or maintained as recommended by Sydney Event Services; or (h) the Customer is in breach of the Conditions.

  1. Liability

11.1 Sydney Event Services will not be liable for any loss or damage suffered by the Customer where Sydney Event Services has failed to meet any delivery date or cancels or suspends the supply of goods.

  1. General Matters

12.1 These terms and conditions shall not be amended except in writing signed by Sydney Event Services.
12.2 If any provision of these Terms and Conditions is deemed to be unlawful or unenforceable, such provision shall be severed from these terms and Conditions and all other provisions of these Terms and Conditions shall remain in force.
12.3 The failure of Sydney Event Services to enforce or exercise any right under these Terms and Conditions will not constitute a waiver of any right.

  1. Hire Period

(a) Unless otherwise agreed the Customer will return the Hired Goods at the completion or termination of the Hire Agreement. Any costs of return are to be borne by the Customer: (b) If the Hired goods are not returned to Sydney Event Services by the end of the Hire Period, then a pro rata daily charge will be made (based on 7 days for a weekly Hire Agreement type and 30 days for a monthly Hire Agreement type) related to the original terms and conditions. Sydney Event Services reserves the right (at its discretion) to deem the rent to be extended until the Hired Goods are returned and also to arrange for the recovery of the Hired Goods at cost to the Customer.

  1. Condition of Hired Goods

The Customer acknowledges that: (a) it has examined the Hired Goods before accepting it and satisfied itself that it is in good condition, is suitable for the Customer’s purpose, functions to a high standard, produces accurate readings and complies with prescribed safety standards: (b) Unless otherwise stated as a component of our Production Services offering, or where this advice is expressly given, Sydney Event Services gives no representation or warranty regarding the quality, fitness, safety, suitability, standard or accuracy of the Hired Goods, and no person is authorised by Sydney Event Services to do so; (c) the Customer will look to the manufacturer, and not Sydney Event Services, for any collateral warranty the Customer may require in relation to the Hired Goods.

  1. Care of Goods

15.1 The condition of the Hired Goods is recorded on the Hire Agreement. The Customer will take good care of the Hired Goods. Any damage (other than fair wear and tear) will be repaired by Sydney Event Services or its appointee and will be charged to the Customer. If any of the Hired Goods is lost or stolen during the Hire Period, or extensions thereof, Sydney Event Services reserves the right to charge the Customer the retail price of the lost or

stolen goods. In the event of loss or damage of the Hired Goods the hire charges will continue until the Retail Price of the Hired Goods is paid for in full by the Customer which amount is in addition to the hire charges paid.

  1. Indemnity

16.1 The Customer indemnifies Sydney Event Services against: (a) any loss of or damage to the Hired Goods however arising; (b) liability for any death, injury or damage to any person or property arising directly or indirectly from the Hired Goods or its use; (c) any claim for breach of intellectual property rights arising in connection with the Hired Goods or its use; (d) any loss arising from any part of this Hire Agreement being void, voidable or unenforceable for any reason; (e) any loss or liability incurred by Sydney Event Services resulting from possession, use or operation of the Hired Goods by the Customer; (f) any liability which Sydney Event Services may incur under any legislation by reason of the use of the Hired Goods for any purpose other than as stated by the Customer to Sydney Event Services; provided that such loss, damage, claim or liability is not due to Sydney Event Services negligence; (g) anything done by Sydney Event Services in exercise or purported exercise of its rights under this Hire Agreement; (h) any claim affecting Sydney Event Services interest in or title to the Hired Goods and any action taken by Sydney Event Services to protect such interest and title; (i) any breach by the Customer of its obligations under this Hire Agreement including any failure to insure or adequately insure the Hired Goods; and (j) the repossession of the Hired Goods and any related storage, repair and/or hire. Each indemnity in this clause is a separate and independent obligation and continues after termination of this Hire Agreement.

  1. Limitation of Liability

17.1 To the full extent permitted by law, all express and implied terms, conditions and warranties (other than those terms expressly set out in this Hire Agreement) are excluded. Sydney Event Services is not liable for any damage, injury or loss to any person or property arising from the possession, operation or use of the Hired Goods. Whether or not the Trade Practices Act 1974 or any laws to a similar effect apply, Sydney Event Services liability for anything in relation to the Hired Goods and its use, including damage or economic loss, is limited to the maximum extent permitted by law. In any event Sydney Event Services liability is limited, at Sydney Event Services option to:

(a) the replacement of the relevant Hired Goods with the same or equivalent Hired Goods; (b) the repair of the relevant Hired Goods; or (c) reimbursement of the rent for the relevant Hired Goods for the Hire Period.

  1. Software

18.1 If any Operating System or Application Software is included in the Hire Agreement then the Customer guarantees that the only copies of these made will be for the purpose of security back-up. Further to this, the Customer undertakes to destroy any such back-up copies at the completion of the Hire Period or any extension thereof.
18.2 Where the Customer has requested Sydney Event Services install Software other than the Operating System on the Hired Goods, the Customer declares that they are the holder of a legitimate licence to the Software, and have the right to install the Software. The Customer agrees to indemnify and keep indemnified Sydney Event Services from any loss or damage arising from or in connection with the installation or use of the Software.